You can configure the rule to apply the disclaimer to all messages (no conditions), or you can define conditions that determine when the disclaimer is added (for example, when the sender is a member of a specific group, when the message includes specific words or text patterns, or outgoing messages only). To create a disclaimer, you create a mail flow rule (also known as transport rule) with an action that adds the specified text to email messages. You might be required to do this for legal, business, or regulatory requirements, to identify potentially unsafe email messages, or for other reasons that are unique to your organization.
You can add an email disclaimer, legal disclaimer, disclosure statement, signature, or other information to the top or bottom of email messages that enter or leave your organization.
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